Built for Bookkeepers

Bookkeeping shouldn't
run your practice.

You didn't start a firm to chase receipts at 11pm. MVAF puts every client's books, bills, invoices, payroll, and reports in one AI-powered place — so month-end closes itself and you get your evenings back.

14-day free trial Client data isolated All modules included

"I close one client's books and the next is already overdue."

Month-end crunch never ends — you're always one client behind.

"Invoicing here, payroll there, reconciliation in a third tab."

Five disconnected tools means five places to lose the thread.

"They ask for their P&L and I'm still categorizing last month."

Clients want answers now. Manual entry can't keep up.

Before
  • • Categorize 200 transactions by hand
  • • Reconcile bank feeds across 3 tabs
  • • Draft invoices in one app, payroll in another
  • • Month-end closes spill into next month
After MVAF
  • • AI categorizes a month of transactions in 90 seconds
  • • Bank feeds auto-reconcile, anomalies flagged
  • • Invoices, bills, payroll & reports in one workspace
  • • Month-end close runs itself — you just review
80%
less time on categorization
2 min
to onboard a new client
1 place
books, bills, payroll & reports
14 days
free trial, no card
What used to take hours, takes minutes

From signup to your first closed month

No setup marathon. No per-client configuration. Just results.

1

Sign Up & Pick a Plan

Create your bookkeeper account and choose a subscription tier based on how many clients you manage.

2 min to sign up
2

Onboard Your Clients

Add clients to your roster and invite them to the portal. Each client gets their own secure workspace.

Under 2 min per client
3

Manage Books with AI

Serve every client faster — AI handles categorization, reconciliation, invoicing, payroll & reporting, all in one place.

90 sec to categorize a month
All Modules Included

Everything You Need to Serve Clients

Every tier includes the full MVAF module suite — no gated features

Know your P&L in minutes, not months

AI auto-categorizes transactions, generates P&L & forecasts

Get paid faster, every time

Create, send & track client invoices

Never miss a payment or get hit with late fees

Manage vendor bills, approvals & payments

Pay your team without the stress

Run payroll, generate pay stubs & tax slips

Trust your books are always balanced

Journal entries, ledgers & bank reconciliation

Make decisions with confidence, anytime

Trial balance, P&L, balance sheet & more

Give clients a self-serve payroll portal

Employees view pay stubs & YTD earnings without calling you

Auto-import bank transactions for every client

Live bank feeds via Plaid, or CSV upload where unsupported

Track inventory for retail & e-commerce clients

Stock levels, FIFO/LIFO/Average costing, COGS & product bundles that auto-decrement components

File sales tax returns in a few clicks

GST/HST/VAT returns audit-ready from transactions

Monitor every client's compliance deadlines

Smart compliance calendar across your whole roster

Multi-currency books made simple

Automatic FX conversion for international clients

Recognize revenue the right way, automatically

Deferred revenue schedules, ratable & usage-based models — GAAP/IFRS-ready

Close your clients’ books faster every month

Guided period-close checklist with preparer/reviewer sign-off & one-click lock

Walk into every client review fully prepared

AI Client Review Assistant drafts health scores, period changes & talking points per client

White-Label Ready

Offer AI CFO assistance to your clients

Give every client a real-time CFO dashboard — cash flow, burn rate, runway, and collections — without hiring a single CFO. Your brand, your clients, our AI engine.

CFO Command Center

LIVE

Real-time financial intelligence · Professional Services

📌Metrics adapt to your industry — update it in your Profile to customize this dashboard.

3 overdue invoices$791 is overdue. Following up could immediately improve your cash position.View invoices
Available CashLIVE

$158,602

↑ +14.5%
Monthly BurnLIVE

$31,868

↓ -56.4%
RunwayLIVE

5.0 mo

↑ +8.4%
Avg InvoiceLIVE

$758

— 0.0%
Collection RateLIVE

82.1%

— 0.0%
Net This MonthLIVE

$18,847

↑ +92.3%
CASH FLOW TREND (6 MO)Sample data
0304050607
CASH FLOW6 PERIODS
MonthCashNet
02$42,576+$42,576
03$63,084+$20,508
04$104,676+$41,592
05$119,855+$15,179
06$129,658+$9,803
07$148,505+$18,847

Sample data shown. Your dashboard connects to your real bank feeds, invoices, and bills.

AI Agents — Always Working

Five agents that run your clients' books for you

Not just AI that answers questions — agents that observe, decide, act, and report. They work 24/7 so you don't have to.

Monthly Close Agent

Runs the month-end close on autopilot — categorizes transactions, checks reconciliation, computes P&L, and flags exceptions for review.

Collections Agent

Owns the full receivables lifecycle — sends tiered reminders on overdue invoices, escalates severe cases, and keeps cash flowing in.

Bookkeeping Co-Pilot

Always-on assistant that auto-categorizes uncategorized transactions with AI confidence scoring and flags low-confidence items for review.

Tax Readiness Agent

Estimates your current tax liability from the P&L, checks the document vault for missing tax docs, and generates a readiness checklist.

Advisory Agent

Proactively scans for financial anomalies — spending spikes, cash runway drops, margin compression — and surfaces prioritized actions.

See them in action

Launch any agent from your dashboard and watch it work.

Simple Pricing by Client Count

Pick the tier that matches your practice size. Upgrade anytime.

Priced per practice, not per client — Starter works out to about $14 per client each month.

Prices shown in USD

Starter

New bookkeepers building their client base

$70/mo

Up to 5 clients

About $14 per client, per month

Up to 5 clients
All modules included
AI transaction categorization
Bank reconciliation
Invoicing & billing
Chart of accounts
14-day free trial
MOST POPULAR

Professional

Growing practices with steady client volume

$177/mo

Up to 15 clients

About $12 per client, per month

Up to 15 clients
Everything in Starter
Payroll processing
Financial reports & trial balance
CFO Command Center
Client document vault
Priority support

Business

Established firms managing many clients

$533/mo

Up to 50 clients

About $11 per client, per month

Up to 50 clients
Everything in Professional
Multi-user team access
White-label client portal
Advanced analytics
Dedicated account manager

Enterprise

Large firms with 50+ clients

Custom

Unlimited clients

Unlimited clients
Everything in Business
Custom integrations
API access
SLA & priority routing
Custom onboarding
Switching Is the Easy Part

Bring your existing books over

You already have a client roster and years of history. Moving it shouldn’t mean re-entering everything by hand — and it doesn’t.

Spreadsheet import

Load transactions, opening balances and a full chart of accounts from a CSV or Excel file — no re-typing a client’s history.

Google Drive & OneDrive

Pull a client’s existing documents and working papers straight out of their cloud drive.

Live bank feeds

Connect the bank account once and transactions flow in on their own, ready for you to reconcile.

Chart of accounts, pre-built

Country-specific account templates are set up for every client the moment you add them to your roster.

Every client stays in their own workspace

Clients never share books, and no other bookkeeper on the platform can see your roster. Start with one client, get comfortable, then bring the rest over.

Security & Privacy

Your Clients' Books Are Locked Down

Bookkeepers handle the most sensitive data a business owns. Here is exactly how we protect it.

Encryption in Transit & at Rest

Every byte of data — transactions, documents, messages — is encrypted with TLS 1.2+ in transit and AES-256 at rest. Nothing travels or sits unencrypted.

Practice-Level Data Isolation

Each bookkeeper only sees the clients they have onboarded. No other partner on the platform can access your client list, financials, or documents — ever.

Bank-Grade Connections

Bank links use Plaid, the same infrastructure trusted by major fintechs. We never store your banking credentials — only secure, revocable tokens.

PCI-Compliant Payments

Payment processing and payroll payouts run through PCI-DSS compliant providers (PayPal, PaySprint). Card data never touches our servers.

Role-Based Access Control

Clients, team members, and bookkeepers each get scoped permissions. You control exactly who can view, edit, or manage each client workspace.

Full Audit Trail

Every action — login, edit, payment, document access — is logged with a timestamp and actor. You always know who did what and when.

Compliance-Ready

Built for Canadian (CRA), US (IRS), and Nigerian (NRS) tax frameworks, including HST/GST, CPP, EI, and pension remittance support.

You Own Your Data

Export or delete client data at any time. Cancel your subscription and your data is retained for the billing period, then permanently removed on request.

Standards & Certifications

The infrastructure your clients' books run on.

AES-256 Encryption

At rest

TLS 1.2+ Transport

In transit

PCI-DSS

Payments

Plaid

Bank links

SOC 2 Controls

Audit trail

GDPR / PIPEDA

Privacy

Have a specific security question? Reach out — we are happy to walk through our practices in detail.

For Bookkeepers & Firm Owners

The MVAF Bookkeeper Blog

Practice-building insights on growing a bookkeeping firm, pricing and packaging, client advisory, and the tech and AI tools that make it scale.

Stop Trading Time for Money: Scaling Your Practice with AI

October 1, 2026· MVAF Team
Stop Trading Time for Money: Scaling Your Practice with AI

The Advisory Shift is Here

If you feel like your firm is stuck in a cycle of manual data entry and month-end crunches, you are not alone. Recent industry data shows that while compliance work remains the foundation of our profession, the real growth—and the highest margins—are found in Client Advisory Services (CAS). With CAS practices seeing significant year-over-year growth, the question is no longer if you should pivot to advisory, but how you can find the time to do it.

Breaking the 1:1 Scaling Bottleneck

Many independent bookkeepers hit a wall because their workload scales linearly with their client count. Every new client adds a fixed amount of transaction categorization, bank reconciliation, and invoice processing. To break this cycle, you must decouple your revenue from your hours. The secret isn't hiring more staff; it is leveraging AI-powered automation to handle the commodity work that keeps you from high-value strategy.

Practical Steps to Reclaim Your Capacity

  • Audit Your Workflow: Identify the tasks that repeat every month. If it is rule-based, it is a candidate for automation.
  • Implement AI-Native Tools: Modern AI tools can now handle categorization and reconciliation with high accuracy, freeing up hours of manual labor.
  • Standardize Your Tech Stack: Stop customizing workflows for every client. Use a unified platform to ensure data consistency and reliability.
  • Focus on Insights: Use the time saved to provide proactive financial analysis. Your clients don't just want their books closed; they want to know how to improve their margins and cash flow.

The firms that succeed in 2026 and beyond are those that use data to optimize processes, allowing them to balance essential compliance with the strategic guidance clients are hungry for. You don't need to be a massive firm to offer enterprise-level advisory; you just need the right infrastructure.

At My Virtual Accounting Firm (MVAF), we help independent bookkeepers and accounting professionals scale their practices by providing the AI-powered tools and workflows necessary to automate the mundane and focus on the meaningful. Ready to stop trading time for money? Let us help you build a more profitable, scalable practice today.

FAQ

Questions? We've Got Answers

Everything you need to know before you get started.

Every tier starts with a 14-day free trial — no credit card required. You get full access to all modules so you can onboard real clients and see the platform in action before paying anything.

Yes. You can upgrade or downgrade at any time from your dashboard. If you upgrade mid-cycle, we prorate the difference. If you downgrade, the new rate applies at the next billing cycle.

Absolutely. Each bookkeeper only sees the clients they have personally onboarded. No other partner on the platform can access your client list, their financials, or their documents. Your practice data is fully isolated.

No. Your bookkeeper subscription covers all of your clients. Each client gets their own secure workspace at no extra cost — they simply log in and collaborate with you.

If you reach your tier's maximum client count, you can upgrade to the next tier at any time. We will never cut off access to existing clients — you simply will not be able to onboard new ones until you upgrade.

MVAF supports Canadian (CAD), US (USD), and Nigerian (NGN) bookkeeping out of the box, including country-specific payroll tax calculations. Currency display auto-adjusts based on your visitor location.

All data is encrypted in transit and at rest. Bank connections use Plaid, payroll payouts use PaySprint, and payment processing is PCI-compliant. We never sell or share your data with third parties.

Yes, there are no long-term contracts. Cancel from your dashboard at any time and you will retain access until the end of your current billing period.

Ready to Grow Your Practice?

Start your 14-day free trial. No credit card required.

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Brampton, ON L6S 5Z4, Canada

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